OnCourtMatch — Zero Admin Club Sessions

Stop Chasing Players.
Let Automation Do It.

Automated Polls • WhatsApp Reminders • Instant Match Generation. Your weekly club sessions run on autopilot — you do nothing.

🎾 For UK Sports Clubs & Venues
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💷 From £Free/month ⚡ See How It Works
Trusted by UK sports clubs · Save 100+ hours/year
OnCourtMatch app showing session poll responses and generated matches
100+
Hours Saved Yearly
85min
To Zero Per Week
100%
Automation Rate
549%
ROI vs Manual
The Problem

Your Weekly Admin Hell

Every club coordinator knows this routine. It's costing you 85 minutes every single week.

📝
Monday Morning
Create poll for next week. Copy/paste into WhatsApp group or text everyone individually. 15 minutes.
📱
Thursday Chase
Check who hasn't responded. Text reminders individually. "Don't forget Monday's session!" 15 minutes.
⏰
Sunday Stress
Final reminder to stragglers. "Poll closes tomorrow at 1pm!" Chase the usual suspects. 10 minutes.
🔒
Monday 1pm
Close poll. Count responses. Who's on waitlist? Open Excel. Create the list. 10 minutes.
🎾
Generate Matches
Balance standards. Create fair pairings. Check court availability. Type it all up. 20 minutes.
📤
Send Matches
Copy/paste matches to everyone individually. Hope you didn't miss anyone. 15 minutes.

Total: 85 Minutes Per Week

That's 74 hours per year on repetitive admin. Got 5 sessions? That's 370 hours.

The Solution

Complete Automation

OnCourtMatch handles every single step automatically — from poll creation to WhatsApp notifications.

🤖
Auto Poll Creation
System creates polls 7 days before each session. Sends WhatsApp/SMS to all players at 9am. Zero work for you.
🔔
Smart Reminders
Automatically reminds non-responders only. First reminder 3 days later, final reminder 24h before close. No spam.
⏱️
Auto Poll Closing
Polls close 5 hours before session. Capacity limits handled. Waitlist created automatically. First-come-first-served.
🎾
Smart Matching
Balanced matches generated instantly. Respects player standards. Club/2nd Team/1st Team. Multiple rounds supported.
📱
Instant Notifications
Match details sent immediately via WhatsApp/SMS. Players see exactly who they're playing, court, and time.
🏆
Win/Loss Records
Add a competitive edge — the app records wins/losses and maintains live leaderboards for your club.
Your Time: 0 Minutes Per Week

100% automated. Set it once, runs forever. You literally do nothing. Not even clicking "send".

Week-by-Week Timeline

See Exactly How It Works

Example: Monday 6:30pm session. Every step happens automatically.

Monday Feb 10 @ 9:00am
📊 Poll Created Automatically
System creates poll for Feb 17 session. WhatsApp sent to all 20 registered players.
"🎾 Club Session — Monday 17 Feb @ 18:30. Reply YES or NO"
Your work: Nothing
Thursday Feb 13 @ 10:00am
🔔 Smart Reminder Sent
14 players responded. 6 haven't.
System sends reminder to those 6 only. No spam to players who already replied.
Your work: Nothing
Sunday Feb 16 @ 10:00am
⚠️ Final Reminder
18 responded. 2 still haven't. Last chance reminder to those 2.
"Final reminder — poll closes tomorrow at 1:30pm!"
Your work: Nothing
Monday Feb 17 @ 1:30pm
🎾 Poll Closed & Matches Generated
Final tally: 15 YES, 5 NO. Capacity 12 — first 12 play, last 3 on waitlist.
Balanced matches auto-generated. WhatsApp sent: "Court 1: John, Sarah vs Mike, Lisa…"
Your work: Nothing
Monday Feb 17 @ 6:30pm
🎾 Session Happens!
Everyone shows up knowing exactly who they're playing. No confusion. No admin. No stress.
Your work: Enjoy the tennis! 🎾

And it repeats automatically every single week.

Forever. Until you turn it off.

Everything You Need

Packed with powerful features

Every tool your club coordinator needs — all automated, all included.

Multi-Channel Messaging
WhatsApp, SMS, or Email notifications. Players choose their preferred method. All included in your plan.
Smart Match Generation
Respects player standards (1st Team, 2nd Team, Club). Strict or random matching modes. Multiple rounds supported.
Waitlist Management
Automatic capacity management. First-come-first-served. Handles odd numbers so no one sits out.
Match Regeneration
Need different pairings? Regenerate with one click. New balanced matches generated instantly.
Admin Dashboard
Monitor automation status. View upcoming polls. Manual controls available. Comprehensive activity logs.
Fully Customisable
Set poll creation times. Choose reminder schedules. Configure close timing. Holiday mode for breaks.
The App

See the OnCourtMatch interface

OnCourtMatch session management screen showing player poll responses
Session Dashboard
Live session overview
OnCourtMatch poll responses screen showing player confirmations
Poll Responses
Live response tracking
OnCourtMatch match generator screen showing balanced court pairings
Match Generator
Balanced auto-generated pairings
OnCourtMatch leaderboard screen showing club rankings and win/loss records
Leaderboard
Club rankings & win/loss records
Getting Started

Up and running in four steps

From zero to fully automated in under an hour.

Create Your Sessions
Add your weekly sessions, set times, and define your court capacity.
Add Your Players
Import your player list with phone numbers. They'll receive their first poll automatically.
Configure Automation
Set poll timing, reminder schedule, match generation rules. Takes 10 minutes.
Relax & Play Tennis
Everything runs automatically from here. Check in on the dashboard if you want — or don't.
Simple Pricing

Plans for every club

30-day free trial · No credit card required · Cancel anytime

£0
per month
Free
  • 1 Session
  • Up to 15 players
  • Automated poll creation
  • Smart reminder system
  • Match generation
  • Email notifications only
  • Player management
  • Admin dashboard
Get Started Free
£19.99
per month
Basic
  • Up to 5 sessions
  • Up to 50 players
  • Automated poll creation
  • Smart reminder system
  • Match generation
  • Email notifications only
  • Player management
  • Admin dashboard
Start Free Trial
£49
per month
Standard
  • Up to 5 sessions
  • Up to 75 players
  • Automated poll creation
  • Smart reminder system
  • Match generation
  • WhatsApp/SMS/Email
  • Player management
  • Admin dashboard
Start Free Trial
MOST POPULAR
£99
per month
Pro
  • 20 sessions
  • 200 players
  • Everything in Standard
  • Custom branding
  • Advanced analytics
  • Priority support
  • Dedicated account manager
  • Training sessions
Start Free Trial
£TBC
per month
Enterprise
  • Unlimited sessions
  • Unlimited players
  • Everything in Pro
  • Multi-club support
  • Custom integrations
  • API access
  • Phone support
  • On-site training
Contact Us
£1,480
Cost of your current manual admin per year (at £20/hr, one session)
£558
Cost of OnCourtMatch Standard for a year
£922
Net saving in Year 1 — that's 549% ROI
Club Coordinator Reviews

What clubs are saying

from UK sports clubs
★★★★★

"Setting up polls and chasing players was eating my Sunday evenings. OnCourtMatch completely freed that up. I genuinely do nothing now."

RT
Rachel Thomas
Club Coordinator, Harrogate TC
★★★★★

"The WhatsApp integration is brilliant. Players reply YES straight from the message and everything just works. Zero faff."

MP
Mark Patterson
Session Organiser, Leeds Sports Club
★★★★★

"We run 5 sessions a week. The thought of doing all that manually now is unthinkable. The leaderboard feature has added real competition too."

JK
Jane Kirkby
Club Manager, Yorkshire Pickleball
Free Trial · No Credit Card · Cancel Anytime

Stop wasting your evenings on admin

Set up OnCourtMatch in under an hour and never manage a session poll manually again.

🎾 Start Free Trial
30-day free trial
No card required
Market Comparison

How OnCourtMatch Compares

Honest comparison with leading tennis management software.

Feature OnCourtMatch
From £49/mo		 ClubSpark
Free–£30/mo		 CourtReserve
£75–200/mo		 Activity Messenger
£80–300/mo
Automated Poll Creation✓ Full automationManual onlyManual onlyManual only
Smart Reminder System✓ Non-responders onlyManual broadcastManual broadcast✓ Automated
Auto Poll Closing✓ Time-basedManual onlyManual onlyManual only
Match Generation✓ Smart pairingManual onlyManual onlyManual only
WhatsApp Integration✓ Two-way chat✗ No WhatsApp✗ No WhatsAppOne-way only
Setup Time1 hour2–3 days1–2 weeks1–2 weeks
Admin Time Saved100%~40%~50%~60%
ContractMonthlyAnnualAnnual preferredAnnual

The Bottom Line

Choose OnCourtMatch if:

  • You run weekly club sessions
  • You're tired of manual session management
  • You want 100% automation
  • You need WhatsApp integration
  • Budget is £49/month

Choose others if:

  • You need a court booking system
  • You need payment processing
  • You run coaching programmes
  • You need full membership management
  • Budget is £75–300/month

OnCourtMatch is laser-focused on one thing: automating weekly session polls. We do it better than anyone because it's ALL we do.

FAQ

Common questions

How long does setup take?
Under 1 hour. Create your sessions, add players, configure timing. Automation runs from day one.
Do I need technical knowledge?
No. If you can send a WhatsApp message, you can run OnCourtMatch. Simple web interface, complete documentation included.
What are the SMS/WhatsApp costs?
All messaging costs are included in your plan. No surprise charges.
Do players need to download an app?
No. Players reply YES or NO directly via WhatsApp or SMS. No app download required for players.
What if I need to make manual changes?
Full manual control always available. Close polls early, regenerate matches, send custom messages. Automation is flexible, not rigid.
Can I pause during holidays?
Yes. Holiday Mode pauses all automation with one toggle. No sessions created. Turn it back on when ready.
What happens after the free trial?
Nothing automatically. We'll email you before trial ends. Choose to subscribe or let it expire. No surprise charges ever.
Can it handle multiple sports?
Yes. OnCourtMatch works for any club session format — tennis, pickleball, padel, squash, badminton, and more.
Start Your Free Trial

Zero Risk · Zero Credit Card · Zero Admin

30 days completely free. Set up in under an hour. Cancel anytime.